As remote proceedings become more common, Zoom depositions are now a regular part of legal practice. But just because you’re testifying or questioning someone from your home office doesn’t mean the formality of the process goes away.
At Sarasota Court Reporters, we’ve handled hundreds of remote depositions. We’ve seen what works, and what doesn’t, and we know that understanding how to conduct yourself on a Zoom deposition helps protect the record, and your credibility.
This guide will teach you all you need to know about Zoom deposition etiquette, but if you need extra help, just schedule a service with us! We’ll make sure everything goes perfectly next time you have to attend a Zoom deposition.
Before the Deposition: Preparing Your Space and Tech
One of the biggest mistakes we see in remote proceedings is lack of preparation. You may be comfortable using Zoom for calls with coworkers or family, but depositions are different. They’re legally binding events, and they need to be treated that way.
Start by Checking Your Setup
Before the first question is even asked, your tech setup can make or break the deposition. A few small adjustments can prevent delays, distractions, and awkward interruptions..
- Use a reliable internet connection (ethernet is best).
- Log in on a desktop or laptop, not a mobile device.
- Double-check your profile pic and make sure you’re using something professional.
- Make sure your full name is displayed clearly. Avoid nicknames.
- Ensure everyone can see you clearly by positioning your camera at eye level, and keeping your face well lit.
- Test your audio. We recommend a headset or dedicated microphone for clarity.
Choose your Space Wisely
Where you sit matters just as much as what you say. Set the tone for a professional deposition by creating the right environment from the start.
- Find a quiet, private room with minimal distractions.
- Let housemates or coworkers know you can’t be disturbed.
- Turn off notifications on your phone and computer.
At Sarasota Court Reporters, we offer pre-deposition tech checks for our clients. If you’re unsure whether your setup is up to par, our team is happy to guide you through the process ahead of time.
On the Record: Behavior and Conduct During the Deposition
Once the deposition begins, everything changes. We’ll indicate when we’re “on the record,” and from that point on, every word counts.
Maintaining proper Zoom deposition etiquette ensures that everyone is heard clearly and that the record is preserved without confusion or interruption.
- Be on time and ready to begin.
- Mute your microphone when you’re not speaking.
- Speak clearly and slowly. Don’t talk over others, as this can garble the transcript.
- Wait for questions to be finished before answering. It helps us capture everything accurately.
- Avoid private messaging or texting during the deposition unless allowed by counsel.
If there’s ever a moment where you’re unsure about how to proceed, don’t be afraid to ask us! We’re here to help keep things professional and smooth. That’s why so many firms rely on our services.
We don’t just provide accuracy, but also active support during the proceeding.
Appearance and Professionalism Matter
Yes, you’re at home. But if you’re participating in a legal deposition, you should look and act the part. One of the most overlooked aspects of Zoom deposition etiquette is the visual impression you make.
- Dress like you would in court: Business casual at a minimum. Avoid loud patterns, hats, or anything that could be distracting.
- Frame your camera properly: Your face should be centered, with your shoulders and upper chest visible. Don’t sit too far or too close.
- Keep your background neutral: Use a blank wall or professional setting. If that’s not possible, a virtual background will do the trick, just keep it professional.
- Watch your body language: Even if you aren’t in the same room, people can still see you on camera. Slouching, rolling your eyes or fidgeting can give a negative impression.
These actions might seem minor, but they significantly affect how others perceive your professionalism.
Handling Exhibits and Documents Remotely
One of the biggest logistical differences between remote and in-person depositions is how we handle exhibits. With planning, this process can be seamless. Best practices include:
- Send exhibits in advance to all participants.
- Use Zoom’s screen share feature only when permitted and necessary.
- Label and refer to documents clearly (“Let’s look at Exhibit 3, previously marked…”).
- Follow any instructions from the reporting team about uploading or sharing files.
At Sarasota Court Reporters, we assist clients with secure file transfer and exhibit prep. Our systems are built around efficiency and clarity, so nothing gets lost in translation. It’s all part of delivering virtual deposition best practices that make remote proceedings easier for everyone.
Common Do’s and Don’ts for Zoom Depositions
Let’s take a moment to summarize some of the key points of Zoom deposition etiquette in a quick-reference format. These tips are easy to remember but make a big difference in the outcome of your proceeding.
Do
- Arrive early and test your equipment.
- Speak clearly, one person at a time.
- Mute when not speaking.
- Dress professionally.
- Follow the court reporter’s cues.
Don’t
- Talk over others.
- Eat, drink, or multitask on camera.
- Let pets or family members interrupt.
- Use slang, jokes, or sarcasm that might not translate in text.
- Assume something said “offhand” won’t be recorded.
If you follow these do’s and don’ts for Zoom depositions, you’ll be contributing to a smoother, more professional environment, and that’s something everyone in the room (virtual or not) will appreciate.
Ready for Your Next Zoom Deposition? We’ve Got You.
Remote depositions are here to stay, and understanding proper Zoom deposition etiquette isn’t just about looking good, it’s about protecting the record.
At Sarasota Court Reporters, we don’t just show up and hit “record.” We walk you through the process, provide live support, and deliver clear, certified transcripts you can rely on.
For legal Zoom deposition tips, secure scheduling, or personalized support, schedule a service with us. We’re here to make your remote depositions efficient, accurate, and professional.
FAQ's
If your connection drops, don’t panic. Just rejoin the session as quickly as possible. We’ll mark the break on the record and resume once you’re back. Our team is trained to handle these interruptions calmly and professionally.
We strongly recommend using a computer, but if necessary, you can join from a phone. Just make sure the audio and video quality are acceptable.
Each person in the meeting can turn their microphone on and off as they wish. The host also has the ability to mute people if needed.
Yes, but not while the deposition is on the record and you’re being questioned. Breaks can be requested, during which you can confer privately via phone or a separate chat, depending on the agreed protocol.
Yes. After the transcript is prepared, it goes to the right people for review. If you are the witness, you will likely need to read and sign it. You will also have the chance to note any mistakes or changes on a special correction sheet.
